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Seeing is Believing
California allows hotels to reopen for group meetings as of April 15. Additionally, Governor Gavin Newsom released the Beyond the Blueprint for a Safer Economy reopening plan, setting a June 15 deadline where all industries across the state can return to full operations with risk reduction measures.
Ventura County Coast hotels and properties across California are eager and prepared to help revitalize our local economies and breathe life back into our communities. Opening space for individual meetings and events will return thousands of employees to work, boost economic recovery for California’s hospitality industry and replenish tax revenues for local, regional, and state partners.
In the virtual tour below, we invite you to see firsthand the Clean and Safe Guidelines being demonstrated. During the tour, you will discover some ideas and concepts for meeting planning, cleaning protocols, food service, and safety suggestions. As you explore the virtual environment, make sure to watch the explainer videos at each station along the way, download our Meeting and Event Planning Guide, and follow the arrows on the floor to explore several setups including an arrival station, classroom, theater, and breakout room layout, just to name a few.
With so many things to consider, we hope this demonstration will help in your planning efforts.
This demonstration of how hotels can safely host meetings and events is a result of industry collaboration made possible by Ventura County Coast, California Hotel & Lodging Association, Visit Camarillo, Visit Oxnard, Visit Ventura and Discover Port Hueneme.
Fun Fact: Using 3D mapping technology, we created this interactive virtual experience turning our real-life meeting and event spaces into an immersive digital environment. This tour delivers the most realistic experience possible without being there in person. See for yourself by exploring the tour above.
Beyond the Blueprint
All sectors may return to usual operations with the limited exceptions listed below for what the administration is calling “Mega Events.”
Beginning June 15:
- No capacity limitations
- No physical distancing restrictions for attendees, customers and guests
- The state will align its mask and travel rules with CDC guidance, which allows vaccinated individuals to go without masks in most indoor and outdoor situations
- For large outdoor events with more than 10,000 attendees, the state recommends that event organizers require attendees to show proof of vaccination or a negative COVID-19 test. As an alternative to showing proof, attendees will have the option to wear masks
- For large indoor events with more than 5,000 attendees, event organizers will need to require attendees to show proof of vaccination or a negative COVID-19 test
- Unlike New York state, California will not be getting into the “vaccine passport” business
These requirements and recommendations will be in place through October 1. The state will assess conditions by September 1 to determine whether updated requirements or recommendations are needed beyond October 1.
Questions and Answers
All sectors listed in the current Blueprint Activities and Business Tiers Chart may return to usual operations on June 15, with the limited exceptions for Mega Events.
CDPH strongly encourages the following general public health recommendations:
- Everyone should get vaccinated when eligible
- Indoor spaces should be well ventilated (i.e., open all windows and doors to increase natural air flow), following current CDPH and CalOSHA guidance
- Everyone should sign up for CA Notify as an added layer of protection for themselves and the community to receive alerts when they have been in close contact with someone who tests positive for COVID-19
What is a Mega Event? Mega Events are planned public or social occasions that include over 5,000 participants or spectators indoors and over 10,000 outdoors. Mega Events may have either assigned or unassigned seating, and may be either general admission or gated, ticketed and permitted events.
Mega Events are also characterized by large crowds where participants and spectators may be talking loudly, chanting, cheering, or yelling. Mega events may draw from beyond the nearby community and will often draw attendees and participants from other states and countries. From a public health consideration, Mega Events are higher-risk settings for transmitting COVID-19.
Mega events include conventions, shows, nightclubs, concerts, sporting events, theme parks, fairs, festivals, large races, and parades when attended by more than 5,000 participants or spectators indoors, or more than 10,000 participants or spectators outdoors.
With the exception of live events/entertainment, fairs, water parks, amusement parks, and large private events or gatherings, mega events do not include sectors previously identified in the Blueprint for a Safer Economy because they do not have the same risk factors described above.
Can venue operators use self-attestation to confirm that an attendee meets either the negative tested or fully vaccinated status requirement? Yes, self-attestation can be used to meet either requirement.
What does it mean to “self-attest” to a negative test or fully vaccinated status? Each customer will be asked to confirm that they will meet the requirements for a negative test or are fully vaccinated before entry into the event. Venue operators are encouraged to obtain this confirmation during registration or at ticket purchase. For sales made the day of the event, or for sales made through a third-party seller, confirmation can be made either in writing or verbally by the customer prior to entry into the venue.
What about customers who purchase tickets for a group? Can they confirm for the entire group? Yes, any customer purchasing tickets for a group will be required to confirm that all parties in their group will meet the negative tested or fully vaccinated requirements for indoor Mega Events. For indoor and outdoor Mega Events, all attendees must follow current CDPH Guidance for Face Coverings.
Are there any consequences for falsification of vaccine status or testing results in order to attend an indoor event with over 5,000 attendees? Vaccination record cards are intended to provide recipients of the COVID-19 vaccine with information about the type of vaccine they received, and when they may be able to receive a second dose of the vaccine. By misrepresenting yourself as vaccinated, you put yourself and others around you at risk of contracting COVID-19. Additionally, the unauthorized use of an official government agency’s seal (such as HHS or the Centers for Disease Control and Prevention (CDC)) is a crime, and may be punishable under Title 18 United States Code, Section 1017, and other applicable laws.
How does this differ from the previous industry guidance that will be retired on June 15? This guidance is specific to large high-risk settings, both indoors and outdoors. CDPH will continue to provide updated guidance for youth, healthcare, and high-risk congregate settings.
Is the event owner required to conduct contact tracing if it is found that people at the event were positive for COVID-19? No, but event operators should cooperate and work closely with their local health departments to assist in any contact tracing efforts. Additionally, employers are subject to the Cal/OSHA COVID-19 Prevention Emergency Temporary Standards (ETS), if applicable to them, which requires that employees be notified of an exposure.
Does that event owner have to retain a record of the participants’ COVID-19 vaccination status or negative test result? No.
California will continue to update the Blueprint periodically based on science and vaccination progress. View the updated sector chart to see which activities and businesses are allowed in each tier.
Local public health departments may implement policies that are more restrictive than the state and should be consulted to confirm if there are any local stricter variations.
Guidance for private venues and events has been issued as well as guidance for outdoor seated live events and performances.
Business meetings, trade shows and conventions are a major driver of California’s broader tourism industry accounting for $65.1 billion in direct spending and 860,900 jobs in 2020, according to Visit California and Dean Runyan and Associates, Inc (DRA). Two studies conducted by Oxford Economics in October 2020 found that California has been losing $4.1 billion each month we’ve continued to delay safely reopening for meetings and events.
Travel and tourism is an economic engine for the Ventura County Coast region. Annual spending by travelers to Ventura County Coast totals more than $916.8 million, supporting more than 13,600 jobs and generating more than $84.4 million in yearly local tax revenues. Source: *Data provided by Visit California and DRA.
“With local visitor revenues down more than 45% since the start of the pandemic and nearly half of travel spending coming from visitors who stay in hotels and other paid accommodations, functional meeting operations are essential to our regional economy,” said Brian Tucker, Executive Director of the Ventura County Lodging Association. “With safety being our top priority, we need to do everything possible to protect the 13,600 jobs and $84.4 million in local tax revenues that travel generated for our county last year.”
People’s expectations have changed and “getting back to normal” will require planning, enhanced communications, and above all else, adaptability. The industry can play an integral part in safely planning and having meetings in whatever form that takes by following guidelines and practicing cleanliness and safety.
From lodging to dining and attractions, expect to see new health and safety standards being implemented when you travel to Ventura County Coast.
The safety and wellbeing of our visitors and residents is always a top priority. Our community partners and businesses are doing everything they can to clean and sanitize their properties and train staff to ensure your experience in Ventura County Coast is a positive and safe one. For the latest on COVID-19 in Ventura County.
Welcoming Back Groups
With over 200,000 square feet of conference and meeting space, including beachfront venues, historic buildings and full-service hotel conference centers, Ventura County Coast offers visitors to our region 22 miles of beaches, historic downtowns, a range of outdoor activities, award-winning wineries and farm-to-table restaurants. We pride ourselves on being a friendly and affordable California coastal destination and we look forward to welcoming back group events soon.
Here in Ventura County Coast, we are all about immersive, authentic experiences. We work with our regional and local partners to help planners hold successful meetings and events. When planners have their meetings and events here, their guests will immediately be immersed in our charming and unique mix of beach destinations, rich agritourism, exciting ethnic food, annual events and nostalgic California surf culture.
With our nearly perfect year round weather and amazing location, a planner can even take an event from land to sea in a matter of minutes.
There are also opportunities to get in touch with your wild side just off the Ventura County Coast at the Channel Islands National Park, a collection of five pristine, primitive islands that offer awe-inspiring views and unforgettable experiences. Island activities include hiking, picnicking, camping, whale watching, kayaking, fishing and scuba diving. We pride ourselves on being a friendly and affordable California coastal destination and we look forward to welcoming you soon.
Location: Gateway to the California Central Coast, located off Highway 101 between Los Angeles and Santa Barbara.
Distance from Surrounding Destinations
- Santa Barbara: 27 miles
- Hollywood: 46 miles
- Los Angeles: 52 miles
- Bakersfield: 120 miles
- Las Vegas: 315 miles
- San Francisco: 359 miles
*Exact distance varies.